Job Application Letters are simply cover letters to resumes. There is no standard format for these letters, however most contain similar information. Some Job Application Letters focus on the applicant's training credentials, while others concentrate on the applicants life and work experience. In all cases, they should stay one page in length and contain as much information as possible pertinent to the desired position.
Format
1.) Use the Full Block format arrangement for Job Application Letters:
a. to the left margin of the letter header place the return address
b. make two carriage returns
c. directly below the return address, place the date
d. make two carriage returns
e. directly below the date, place the reader's address
f. make three line feeds
g. if necessary, include a reference line
h. begin your letter
i. begin each paragraph at the left margin
j. place the closing, signature and typed signature at the left margin.
Wording
1.) Begin by stating your interest in a particular position.
2.) State any credentials you have achieved that support your abilities in the position you hope to hold
3.) In our second paragraph, we describe work experience, the value of that experience to the prospective employer and the importance of that experience to the position the applicant desires.
4.) The next to last paragraph explains what position is currently held and how the experience from that position would profit the new company.
5.) The final paragraph states when we will be available and the applicant's hope to be contacted.
Tone
1.) Be positive
2.) Remove emotion from your writing
3.) A formal tone is recommended.
Email
1.) With time being as critical to everyone as it is, sending an job application letter via email along with your resume, once considered a faux pas, is now becoming increasingly more accepted.
a. Send your letter in the same format as you would for snail mail – this conveys to the reader that you took the time to create a professional correspondence.
b. Depending on the circumstances, send the message from the appropriate email account: personal email account for a personal correspondence, professional email account for professional correspondence.
Printing
1.) Before printing, decide on what paper to use. For Job Application Letters, it is best to use heavy card stock. It should be the same quality as your resume.
2.) Print your letter on the same printer using the same font as was used on the resume.
Signature
1.) Make three carriage returns between the closing and your typed signature. Inside this space, sign your name for professional correspondence. For personal correspondence, there is no need for a typed signature. Simply, sign your name.
For samples of Job Application Letters, take a look at…
Rob Noyes owns and operates the Internet's premiere Personal and Business Letter-writing site. LetterRep.com. Contact Rob at admin@letterrep.com for answers and solutions to common letter-writing situations.
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